VANOC Privacy Statement
BACKGROUND
VANOC has a mandate to plan, organize, finance and stage the
Vancouver 2010 Olympic and Paralympic Winter Games, the Paralympic
Games (the "Games') as well as specific Sport Events leading up to
the Games . As part of that mandate, VANOC will be
involved in promoting Vancouver, Whistler, the province of British
Columbia, and the country of Canada and will work with its partners
including the Government of Canada, the Government of British
Columbia, the City of Vancouver, the Resort Municipality of
Whistler, the Canadian Olympic Committee and the Canadian
Paralympic Committee. It will also work with the International
Olympic Committee, the International Paralympic Committee and the
Olympic Committees in the various countries who will be represented
at the Games.
As part of carrying out this mandate, VANOC will collect, use
and disclose personal information about those participating in the
Games as well as about its employees, volunteers, ticket
purchasers, spectators and individual customers and clients.
This Privacy Statement serves to inform the public about
VANOC’s privacy practices. VANOC also has an in-depth
Privacy Policy, privacy policies for its employees and volunteers,
a website privacy policy as well as other policies and procedures
that deal with VANOC’s commitment to protecting
personal information. The terms used in the Privacy Statement have
the same meaning as defined in the more comprehensive policies
which are available upon written request to the Chief Privacy
Officer.
The Privacy Statement is an overview of VANOC’s
privacy practices. VANOC will only collect, use and disclose
personal information by fair and lawful means. VANOC has also
developed a comprehensive
General Privacy Policy
that is available on request.
POLICY
VANOC may collect, use and disclose personal information only to
the extent necessary to meet the following purposes:
-
To fulfill the Games identity and accreditation card program;
-
To build venues for the Games;
-
To provide transportation to participants and spectators at the Games;
-
To organize and stage competitive events at the Games;
-
To provide security for the Games;
-
To provide accommodation for participants of the Games;
-
To carry out its mandate of sustainable development;
-
To provide sponsorship opportunities for the Games;
-
To provide medical services including health services and doping control during the Games;
-
To comply with its contractual obligations under the Host City Contract and the Multi-Party Agreement;
-
To provide cultural programs for the Games;
-
To facilitate the Olympic flame and torch relay program;
-
To provide performances for the Games;
-
To provide medals and commemorative medals;
-
To ensure legal protection over Olympic symbols and tradenames;
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To carry on a distribution system for admission tickets and merchandise and to provide tickets and merchandise for the Games;
-
To carry out advertising;
-
To implement its marketing programs;
-
To meet statutory and legal requirements.
In order to fulfill these purposes, VANOC may disclose personal
information to third parties, including the RCMP, the International
Olympic Committee (IOC), the International Paralympic Committee
(IPC), the Canadian Olympic Committee (COC), the Canadian
Paralympic Committee (CPC) and other national Olympic committees of
other countries, provincial and federal government bodies
associated with VANOC in organizing the Games, volunteer
organizations, and to other third party contractors and outsourced
agencies who have contracted with VANOC to assist VANOC to carry
out the Games. VANOC may disclose your personal information outside
of Canada.
VANOC will only collect, use or disclose your personal
information for the purposes identified above, unless it obtains
your consent for a new purpose to collect, use or disclose your
information, or, if it is entitled to collect, use or disclose your
information without consent, pursuant to an exception under the
B.C.
Personal Information Protection Act.
VANOC will protect your personal information with appropriate
security safeguards. VANOC will take steps to ensure that your
personal information is accurate and complete if it is likely to be
used by VANOC to make a decision that affects you, or is likely to
be disclosed by VANOC to another organization.
VANOC will institute appropriate retention schedules for
retaining personal information. VANOC will provide individuals with
the right to make access and correction requests regarding their
personal information, and will institute appropriate complaint
procedures. VANOC will ensure that if your personal information is
transferred to third parties, the third parties will also institute
appropriate measures to protect your personal information.
You may choose to withdraw your consent to have VANOC collect,
use or disclose your personal information for the purposes
mentioned above at any time, subject to legal or contractual
restrictions, and reasonable notice. VANOC will inform you of the
likely consequences of the withdrawal of your consent.
If you have any questions or concerns about VANOC’s
privacy policies or practices, you may contact VANOC’s
Chief Privacy Officer at the following contact information
In writing:
Chief Privacy Officer
Vancouver Organizing Committee for the 2010 Olympic and Paralympic Winter Games
3585 Graveley Street
Vancouver, BC
V5K 5J5
Chief Privacy Officer
Vancouver Organizing Committee for the 2010 Olympic and Paralympic Winter Games
3585 Graveley Street
Vancouver, BC
V5K 5J5
By telephone: 778-328-1023
By e-mail:
Privacy_Officer
@vancouver2010.com
For more information contact
info@vancouver2010.com
This version has been in effect since June 21, 2006
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